Provet e-Order
Provet e-Order and your clinic
A unique inventory management system that simplifies ordering and inventory control in today’s busy veterinary practice.
The Provet e-Order interface enables users of Veterinary Practice Management software to communicate orders, invoices and product/pricing updates electronically and allows advanced streamlining of practice stock management and product pricing while helping to reduce manual input while reducing stock issues through transcription error.
Why Provet e-Order for Inventory Control?
The basic premise of most computerised inventory management systems is that the computer ‘knows’ what the stock on-hand is for a product at any point in time. This information is then used in conjunction with stocking levels to produce re-order reports at the press of a button. In a perfect world this solution is the best outcome but in today’s busy Veterinary Practice tracking stock movements is not a simple task, and due to pressures and complexity is seldom done well.
Some veterinary practice management systems attempt to compensate for this difficulty in tracking stock movements by providing facilities to specify ‘preset’ product usage quantities in consult procedures. This approach is costly in terms of administration and is still not the complete solution as additional factors such as body weight, size etc that contribute to usage rates result in inaccurate stock on-hand records and add to the complexity of administering such a system. There is the risk of over or under-stocking.
Provet e-Order is designed with the way veterinary practices work in mind, and recognizes that a combination of computerised and ‘manual’ processes is required to implement an effective inventory control system in today’s busy practice environment.
The Provet e-Order inventory management system is based on the concept of tracking stock at the central dispensary/pharmacy level in shipping units, rather than micro managing at the consult-room level to the exact milligram or number of gloves used. Consult-room stock is considered work-in-progress. The objective is to manage the central dispensary stock to reduce or eliminate stock outs without over-stocking.
Re-ordering is a simple process of perusing the shelves to identify stock that has fallen below a pre-determined level, scanning the associated barcode with a portable scanner and entering the quantity to be ordered. The portable scanner is then attached to the e-Order workstation and the order information uploaded.
An important step of the implementation procedure is assisting your clinic to determine stocking levels for each product, using existing purchasing history from our internal Provet System.
Key Benefits of Provet e-Order
- Provides your clinic with full product catalogue with specific pricing and information, which is very easy to use, quick to search, and simple to update.
- Reduces transcription related errors while minimizing input time.
- Provides the ability to quickly graph product purchase/usage history and trends.
- Simple and effective inventory control using barcodes and scanners.
- Allows multiple open-orders for different areas of your business and the system can be used to facilitate control of stock in multiple locations.
- Access to order history with the ability to recreate a new order from a previous order at the press of a button, reducing data entry for commonly ordered products.
- Usage tracking and reporting for comparisons against monthly invoicing while tracking stock in vehicles and reporting on ‘who took what when’.
- Effective stocktaking and reporting using barcodes, scanners, and the usage tracking component to reduced data entry and ensure less room for error.
- Provet e-Order can be interfaced into the full version of RxWorks on your RxWorks server and other programs such as Vision VPM.
- Provet e-Order is available to all practices at a minimal cost (optional scanner). We install, train and provide IT support on an on-going basis.
To express your interest for Provet e-Order click here or for more information contact us or simply contact your local Provet Business Account Manager